Ivanhoe Village Main Street Design Committee  

Art Panels Project 

CALL TO ARTISTS

1. PROJECT DESCRIPTION 

The Ivanhoe Village District, located in Orlando, Florida, invites artists, and artist teams to submit proposals for its  Art Panel Enhancement Project, which is intended to provide new artwork for public display within the Ivanhoe  Village District utilizing aluminum canvases attached to selected building exteriors located throughout the village. 

The artists(s) will transform the provided aluminum panel into an art form thus increasing public awareness of art,  broadening viewers’ perspectives of public spaces within the city, and fostering creativity, inspiration, and civic pride throughout the community. 

2. BACKGROUND 

Ivanhoe Village is a historic area with a diverse mix of vibrant businesses surrounded by parks, lakes, and the city’s cultural corridor. Ripe with new energy and an independent spirit, Ivanhoe Village thrives with shopping, dining & living. 

Ivanhoe Village values Public Art and continually searches for avenues to bring art to the community in many forms. Public art is a distinguishing part of our unique history and evolving culture. We believe that Public Art can  help citizens form connections with one another and with the place they live. It can engage a diverse group in  thoughtful and inspiring experiences and bring people together to support a communal activity. It can contribute to making life more significant. It can instill a sense of belonging, expand understanding, and bridge differences. This project has emerged from these concepts. 

3. PUBLIC ART GOAL AND INTENT 

The Ivanhoe Village Main Street (IVMS) Design Committee seeks to provide attractive, interesting, inventive, and  entertaining artwork in unexpected places to provide passersby with a casual, yet enriching, visual experience as they go about their daily business. Completed, the “art panels”, as a type of innovative miniature mural, should  engage and welcome different audiences and add joy to the everyday happenings around the city. 

4. ABOUT THE PANELS 

1. The “art panels” are placed on or near street corners where there are visible to both pedestrian and vehicular traffic. The art should be “readable” both when viewed passing in a car at 35 mph and walking by  at a leisurely pace. 
2. The dimensions of the art panels are approximately 4’x8’ (vertical) however may vary at each location. The specific sites and information about the panels will be supplied to selected artists. Artists are permitted to include their signature on the art panel (no larger than 3” x 5”). Artwork must not contain  religious references or symbols, political campaigns, copyrighted or trademarked material, or corporate or organizational branding. Artwork should not contain logos, signage, or lettering.  
3. Artwork must be the original design of the entrant, never-before created, and suitable for viewing by all ages. Templates may be used only if created specifically for this project by the selected artist(s).
4. Artwork should be ABSTRACT (Abstract Art: art that does not attempt to represent external reality, but seeks to achieve its effect using shapes, forms, colors, and textures) and must be appropriate for public  space.  
5. The Art Panels will be publicized in various media outlets, social channels, and websites. 7. IVMS will own the finish panels as well as the intellectual property rights to the imagery contained in  these panels.  

5. ELIGIBILITY

1. This RFP is open to all professional artists and/or artist teams over the age of 16 working or living in  Central Florida. Under the age of 18, a waiver will be required.
2. All entries must be the original design and artwork of the entrant(s). 
3. To be considered, each entry must be sent with a completed official entry form upon submission, and  release of liability form once awarded. 
4. Entries and all forms must be submitted together as a single package. 
5. Painting must occur during an agreed upon four (4) week period (TBD). If an unforeseeable emergency or  inclement weather arises, the artist may request a one-week extension by notifying the IVMS Design  Committee.  
6. Artists may enlist assistants; all assistants must be named on the application. 
7. Artists may submit multiple times. However, no more than 1 (one) design will be selected per artist.

6. CRITERIA 

Artists and/or artist teams submitting qualifications should demonstrate a level of experience and professionalism  that will be commensurate with the project scope. Artwork will be selected based on creativity, artistic merit,  technical proficiency, and relationship to the site. 

7. MEDIUM AND SPECIFICATIONS 

1. Artwork will be installed in a public place and must be suitable for viewing by all ages. 2. Painting is the only acceptable media for design submittal. High quality, low-sheer or semi-gloss external acrylic latex paint, suitable for outdoor environment, must be used. Safety and durability are primary concerns and are paramount in the selection of the artwork. Entries not adhering to these guidelines will not be considered. Artists are responsible for the cost of all materials required to complete the project, except for initial panel preparation and final anti-graffiti coating. 

The IVMS Design Committee will provide a clean art panel, including prepping the panel with a base coat and will  apply the final anti-graffiti coating to protect the artwork.

8. BUDGET AND TERMS 

1. Accepted artists will receive an honorarium of $500 (this is inclusive of all artist fees, supplies, and time  spent). Fifty percent (50%) will be paid at the start of the project and fifty percent (50%) upon the timely  completion of the artwork. 
2. Installation will begin only after design approval, and completion of all required liability and contract forms. Required notifications should be considered and coordinated with the proper authorities in advance of any work. 
3. If any damage is caused to the exterior of the building as the direct result of the artist’s installation or maintenance of the display, the artist will be responsible for the costs necessary to restore the building to  its original condition. 
4. The artwork must have a minimum expected life of 2-years. Touch-ups will be completed by the artist(s) at the District’s request. Should the art fall into a state of disrepair and the artist will not or cannot bring the work back to quality standards, the artwork may be repaired or removed by IVMS. 
5. Both IVMS and artist have the right to use photos of the finished artwork in any manner that helps  promote the project, the artist, and IVMS. 
6. If the art panels artwork is vandalized, IVMS and artists will coordinate restoration which may include reapplication of protective coatings, replacement or reapplication of parts, and paint or patina touch-ups.
7. The IVMS reserves the right to modify or withdraw this RFP at any time. 

9. SELECTION PROCESS 

1. IVMS consists of artists, arts professionals, architects, urban designers, landscape architects, urban  planners, ecologists, and representatives of the City, businesses, residents, and education communities.
2. IVMS Design Committee will select design(s) after submittal for approval. Once design(s) are approved,  contract(s) will be drafted and mutually agreed upon scheduled work may begin. Selection will be based on:
   1. Artistic achievement and quality as demonstrated in the artist’s résumé and images of previous projects. b) Appropriateness of the artistic approach, project design and narrative, and clear alignment with the goals of the project. This includes artist’s overall skills, experience, and ability to work in similar media, scale, and  budget.
   2. Level of creativity and imagination.
   3. Compatibility with the City’s existing public art collection to provide a balanced inventory and ensure a variety ofstyle, design, and media throughout the community.
   4. Appropriateness of the artwork to the location with regard for the nature of the space and a broad  audience with a variety of tastes.
   5. Detailed inclusion of the artist(s) name, artwork title, and photo of the artwork may be featured on IVMS  social media, City of Orlando website and other promotional materials. 
   6. IVMS Design Committee will determine which of the selected artworks best fits the character of specific  locations.

10. HOW TO APPLY 

All application materials must be emailed to: director@ivanhoevillage.org by the RFP deadline of 5:00 p.m., August 31, 2021, with the subject line: IVD Art Panel Submission. Incomplete and late applications may be deemed  ineligible and not be considered. 

The complete Artists’ submissions MUST include: 

• A completed Application Form & Proposed Artwork Description(s) (EXHIBIT A) 
• Waiver and Release of Liability – Assumption of Risk Agreement (EXHIBIT B) 
• Proposed Artwork Design(s) on TEMPLATE (EXHIBIT C) 

Artists’ submissions MAY include: 

• A short bio or resume (max 1 page) 
• Work sample past artwork: Title, Year, Materials, Dimensions, Location (if applicable). Brief Description  for each artwork. If applicable, include your Instagram and/or Facebook name. These items can be grouped as a single word or PDF document.

1. PROJECTED TIMELINE 

• RFP open to Artists: August 17 2021 
• RFP Deadline: August 31, 2021  
• RFP Review by IVMS Design Committee: September 8, 2021 
• Selected art announcement: September 15, 2021 
• Completion of panel(s) September 30, 2021 

1. SUBMISSION DEADLINE 

Application materials must be received on or before August 31, 2021 at 5:00 p.m., EST. Any application materials  received after the date and time specified above will be rejected and considered nonresponsive and returned to the Artist unopened. 

CONTACT

IVMS Art Panels – 3 

Please direct questions regarding this Request for Proposal (RFP) to: 

Christian Switzer, Executive Director 

Ivanhoe Village Main Street 

p: 321.888.1717 

e: director@ivanhoevillage.org 

Cecilia Maier 

IVMS Design Committee Co-chair 

P: 646.645.3038 

e: maierarq@gmail.com

Exhibit A

Exhibit B

Exhibit C